Project Assistant

Project Assistant

South London

Permanent

Purpose of Role

• Providing project management and administrative support to the Director of ICS and the ICS team
• Monitoring and reporting on (project) deliverables of the ICS team

Project Assistant Responsibilities:

• Create, manage and maintain work stream schedules
• Providing support with preparing project documentation, process documents and project dashboards
• Ongoing project monitoring and project tracking across the team
• Coordinating ICS's team activities in a timely manner
• Ongoing assessment of potential delays affecting project deadlines highlighting key issues to the Director of International Carrier Services
• Preparing presentations and documentation for external / internal meetings using information collected from the ICS team
• Taking minutes during meetings and distribute tasks to team members to action if applicable
• Support with organising team meetings and workshops
• Producing regular team status reports for the Director of International Carrier Services
• Any other ad-hoc duties such as booking flights and accommodation

PA Responsibilities:

• To manage the workload of the Director in an efficient, effective and professional manner and have the ability to liaise with colleagues and external contacts at all levels
• Extensive diary management - keeping an overall view of the diary, scheduling internal and external meetings across different time zones and arranging local, national and international travel
• Manage the Director's time to an agreed plan, using initiative and judgement to ensure that the Director is as effective as possible at all times - this may involve occasional travel
• Ensure that agenda and itineraries for visits / meetings are provided and well managed
• Establish and maintain strong relationships with all global teams and external companies including key vendors & suppliers
• Prepare reports, presentations and communications to a high standard

Essential Experience & Knowledge:

• Previous experience in project management and team coordination or similar
• Experience of working on assignments with an international reach
• Experience of liaising with senior members of an organisation
• Experience of producing presentations for senior management
• Experience of managing tasks with conflicting priorities
• Experience of of completing tasks requiting high levels of accuracy
• Excellent organisation and administrative skills with the ability to introduce and manage procedures
• High standard of accuracy and excellent attention to detail
• Strong drive and taking initiative
• Good time management and self-organisational skills with an ability to multi-task and work to deadlines
• Good project management skills
• Advanced MS Office skills - Word, PowerPoint and Excel

If you would like to apply for the role, please send your CV to Rachel.Hart@projectpeople.com

Suitable candidates will be contacted prior to shortlisting.

Excellent interpersonal and communications skills, both written and verbal, with experience of liaising confidently and effectively at all levels

Ability to work effectively in both a team environment and unsupervised

Project People is acting as an Employment Agency in relation to this vacancy.