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Personal Assistant ( Pref Degree In Business/Admin/Law)

Job Title: Personal Assistant ( Pref Degree In Business/Admin/Law)
Contract Type: Permanent
Location: Cambridge, Cambridgeshire
Industry:
Salary: Negotiable
REF: PA-RS_1525350562
Contact Name: Racquel Smith
Contact Email: Racquel.Smith@projectpeople.com
Job Published: 5 months ago

Job Description

Responsibilities:

  • Personal assistant to director and manage the executive diary, including coordinating and maintaining day to day administrative and secretarial service, handling travel arrangements as required, including hotels and tickets reservations
  • Document management: generating documents (letters, meeting minutes, reports, etc) as directed, in addition to handling and maintaining all confidential information, filing documents, tracking and updating
  • Event management duties: Schedule appointments, prepare and coordinate meetings, organizing company activities

Other secretarial tasks:

  • Liaison with internal and external contracts
  • Assisting managers and other staff with other administrative issues.
  • Agency worker management which included but not limited to: on-boarding and leaver checking, PR/PO raising, invoice receiving and work trips expense claiming.
  • Work closely with Finance and Procurement team in terms of Agency workers'cost and expense.

Requirement:

  • University degree in Business Administration/Law/Psychology or other relevant subject with major in Management or specialized qualification, UK reputational university degree preferred;
  • Good command of MS Office (Word, Excel, PowerPoint, Outlook) and design software (PS, AI, ID)
  • Minimum of 1 years relevant practical experience as PA;
  • Ability to organize company activities and promotion;
  • Team spirit, openness for an international environment and Chinese business culture;
  • Able to interact with all levels within the company and represent the company professionally towards externals;
  • Hands-on and can-do attitude;
  • Well-organized and structured working style.
  • Proactive, demonstrates excellent interpersonal skills, confidentiality , representative quality style
  • Well-organized with pleasant personality
  • Must be systematic, detail oriented, efficient and able to handle multiple tasks with discretion

Project People is acting as an Employment Agency in relation to this vacancy.