Personal Assistant

Until 10th December 2021 (likely to extend and also possibility of temp to perm for right candidate)

Location: Home working (Derry once restrictions are lifted - can consider 3 or 4 days on site and 1 or 2 days from home)

Role Purpose

Provides a remote Shared Service of defined activities to 6 senior executives (should have experience of looking after at least 2 previously).

Key Accountabilities

• First point of contact for enquiries
  * Build and manage customer relationships
  * Diary management for allocated Executives
  * Meeting logistics (both internal and customer related)
  * Receiving calls, responding, directing or flagging as appropriate
  * General support, e.g. expenses processing, leave booking, booking of travel and accommodation for allocated Executives
  * Delegated Travel Application Form (TAF) Approvals (only where there is an audit trail of prior management approval)
  * Provide cover during leave of absence period for other members of the Personal Assistant team

Qualifications

Key Performance Indicators

• Timely response to all queries, utilizing various communication tools available and as appropriate
• Delivers work to agreed quality and timescales.
• Satisfactory feedback from both internal staff and customers.
• Effective individual or team planning.
• All records are accurately maintained, satisfactory feedback from individuals and/or team.
• Meetings and Travel Arrangements are booked and confirmed.
• Adds value to the individual or team with depth of knowledge
• Displays Strong communication skills both written and verbal
• Ability to deal with confidential and/or sensitive information
• Understands the value of teamworking and collaborates well with others
• Ability to prioritise, work to deadlines and multi task effectively

Project People is acting as an Employment Business in relation to this vacancy.