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Personal Assistant

Job Title: Personal Assistant
Contract Type: Contract
Location: Londonderry, County Londonderry
Industry:
Salary: Negotiable
REF: FJS- PA- IA_1623337770
Contact Name: Ilknur Astarci
Contact Email: Ilknur.Astarci@projectpeople.com
Job Published: about 2 months ago

Job Description

Until 10th December 2021 (likely to extend and also possibility of temp to perm for right candidate)

Location: Home working (Derry once restrictions are lifted - can consider 3 or 4 days on site and 1 or 2 days from home)

Role Purpose

Provides a remote Shared Service of defined activities to 6 senior executives (should have experience of looking after at least 2 previously).

Key Accountabilities

  • First point of contact for enquiries
    * Build and manage customer relationships
    * Diary management for allocated Executives
    * Meeting logistics (both internal and customer related)
    * Receiving calls, responding, directing or flagging as appropriate
    * General support, e.g. expenses processing, leave booking, booking of travel and accommodation for allocated Executives
    * Delegated Travel Application Form (TAF) Approvals (only where there is an audit trail of prior management approval)
    * Provide cover during leave of absence period for other members of the Personal Assistant team

Qualifications

Key Performance Indicators

  • Timely response to all queries, utilizing various communication tools available and as appropriate
  • Delivers work to agreed quality and timescales.
  • Satisfactory feedback from both internal staff and customers.
  • Effective individual or team planning.
  • All records are accurately maintained, satisfactory feedback from individuals and/or team.
  • Meetings and Travel Arrangements are booked and confirmed.
  • Adds value to the individual or team with depth of knowledge
  • Displays Strong communication skills both written and verbal
  • Ability to deal with confidential and/or sensitive information
  • Understands the value of teamworking and collaborates well with others
  • Ability to prioritise, work to deadlines and multi task effectively

Project People is acting as an Employment Business in relation to this vacancy.