PA to Director (Personal Assistant) - Temporary Cover

PA to Director (Personal Assistant)

Berkshire

Role Purpose:

To provide professional, proactive and comprehensive support a Director within the business.

Be the first point of contact for the Director and take ownership of requests and communications and action them in a timely and appropriate manner.

Responsibilities include but are not limited to:

• Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
• Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
• Have regular reviews to revisit current priorities to ensure the meeting schedule is optimised.
• Manage the Director`s email at all times and delegate emails to the team where appropriate ensuring they are tracked to completion.
• Organise and process expense claims for the Director
• Raising urgent payment requests when necessary
• To ensure all actions are logged, tracked and completed in a timely manner
• Assisting with team social events

Experience:

• Extensive demonstrated experience working as a Personal Assistant to a director in a fast paced environment
• Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times
• Exceptional organisation skills with an ability to prioritise an often conflicting workload
• Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment
• Excellent time management and self-organisation skills with the ability to work effectively to tight timescales and under pressure/stressful situations
• In depth working knowledge of Office 365 Excel, Word and PowerPoint

If you have the level of experience and skills required for this role, please apply today with a copy of your most up to date CV today.

Project People is acting as an Employment Business in relation to this vacancy.