Mandarin Speaking Personal Assistant

Key Responsibilities:

• Personal assistant to lab director and lab chief scientist and manage their diary, including coordinating and maintaining day to day administrative and secretarial service, handling travel arrangements as required, including hotels and tickets reservations
• Document management: generating documents (letters, meeting minutes, reports, etc) as directed, in addition to handling and maintaining all confidential information, filing documents, tracking and updating
• Event management duties: Schedule appointments, prepare and coordinate meetings, organizing company activities
• Admin duties: report work in PowerPoint and able to action afterwards including chasing managers.
• Liaison with internal and external
• Assisting managers and other staff with other administrative issues.
• Work closely with Finance and Procurement team in terms of PR/PO raising, invoice receiving and expense claim.

Person Specification:

• University degree in Business Administration/HR/Psychology or other relevant subject with major in Management or specialized qualification preferred
• Mandarin speaking preferred
• Good command of MS Office (Word, Excel, PowerPoint, Outlook) and design software (Photoshop, AI, ID)
• Minimum of 1 years relevant practical experience as PA
• Experienced to organize company activities and promotion
• Team spirit, openness for an international environment and Chinese business culture;
• Able to interact with all levels within the company and represent the company professionally towards externals
• Costumer focused hands-on and can-do attitude
• Well-organized and structured working style.
• Proactive, demonstrates excellent communication interpersonal skills, confidentiality and professionalism
• Must be systematic, detail oriented, efficient and able to handle multiple tasks with discretion

Project People is acting as an Employment Agency in relation to this vacancy.