Mandarin Speaking Admin Specialist

Job Summary

We are looking for an experienced multi-tasker with excellent communication skills and a consistent upbeat attitude. Candidates should be able to assist management to the company by handling a variety of office management and the event organization requirements.

The candidates should be professional, attentive with a good understanding of processes and an attention to detail. They should always be prepared and responsive, willing to meet each challenge directly and be responsible for the result.

The successful candidate must be a team player comfortable with computers, including computer software such as Excel, PowerPoint and Word as well as proficient in both business English and Chinese written and verbal communication.

In short the role would best suit a result-oriented, experienced, resourceful all-rounder. However most importantly, she/ he should have a genuine desire to meet the needs of others.

Key Responsibilities:

• Office management: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints.
• Supplier management: Maintain regular communication with landlords and suppliers, and manage supplier performance appraisal.
• Team collaboration and management: The receptionist management, make regular summaries of administrative work, and regularly communicate with other Admin team members.
• Other services: organization of events and meetings, and timely support to supervisors and departments, results-oriented.
• Small renovation project management of office.
• Office assets management: to regularly check the asset management quality and supervise and provide support if required.
• Procurement assistant: to raise the purchase order as requested and receive the service/goods and proceed the payments on a timely manner.
• Daily communication representative of the office landlord
• Weekly meeting and Monthly report to Line Manager.

Required:

• Great communication ability.
• Fluency in both English and Chinese (written and spoken);
• Good command of MS Office (Word, Excel, PowerPoint, Outlook);
• Team spirit, openness for an international environment and Chinese business culture;
• Hands-on and can-do attitude;
• Well-organized and structured working style.

Project People is acting as an Employment Business in relation to this vacancy.