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Executive Assistant

Job Title: Executive Assistant
Contract Type: Contract
Location: Londonderry, County Londonderry
Industry:
Salary: Up to £11.50 per hour
Start Date: ASAP
Duration: 6 months plus
REF: EA - FJ - KG_1646126645
Contact Name: Kerrie Gaurd
Contact Email: Kerrie.Gaurd@projectpeople.com
Job Published: 3 months ago

Job Description

New opportunity for an EA (Executive Assistant) to join a team at Fujitsu Derry, on a 6 month rolling contract.

As the Executive assistant your duties will involve:

  • First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
    * Mailbox Management - as required by supported managers
    * Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
    * Coordination and booking of national and international travel and associated itineraries
    * Planning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirements
    * Identifying the need for and assisting in the preparation of agenda materials for meetings and the organisation of speakers where required
    * Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.
    * Performance First Uploads
    * Liaising with the offices of Key Customer's to organise meetings, ensuring that the appropriate people are involved, the internal pre-briefings are organised
    * General administration support, e.g. reconciling expenses, leave booking approvals if you have been given access to YourHR, PO approvals as a delegate providing there is an email audit trail
    * Travel and Expenses approval by being delegate only
    * Act as stand-in for other Executive Assistants in their absence

Qualification / Experience

  • Experience within EA sector or PA
    * Delivers work to agreed quality and timescales. Satisfactory feedback from both internal staff and customers.
    * Effective individual or team planning.
    * Timely replies to correspondence.
    * Experience with Meetings and Travel Arrangement bookings.
    * Depth of knowledge on IT systems.

Project People is acting as an Employment Business in relation to this vacancy.