Executive Assistant

New opportunity for a EA (Executive Assistant) to join a team at Fujitsu Derry, on a 6 month rolling contract.

As the Executive assistant your duties will involve:

• First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
• Mailbox Management - as required by supported managers
• Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
• Coordination and booking of national and international travel and associated itineraries
• Planning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirements
• Identifying the need for and assisting in the preparation of agenda materials for meetings and the organization of speakers where required
• Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.
• Performance First Uploads
• Liaising with the offices of Key Customers' to organize meetings, ensuring that the appropriate people are involved, the internal pre-briefings are organized
• General administration support, e.g. reconciling expenses, leave booking approvals if you have been given access to YourHR, PO approvals as a delegate providing there is an email audit trail
• Travel and Expenses approval by being delegate only
• Act as stand-in for other Executive Assistants in their absence

Qualification / Experience

• Experience within EA sector or PA
• Delivers work to agreed quality and timescales. Satisfactory feedback from both internal staff and customers.
• Effective individual or team planning.
• Timely replies to correspondence.
• Experience with Meetings and Travel Arrangement bookings.
• Depth of knowledge on IT systems.

Project People is acting as an Employment Business in relation to this vacancy.