Job Title: | Executive Assistant |
Contract Type: | Contract |
Location: | Londonderry |
Industry: | |
Salary: | Negotiable |
Start Date: | ASAP |
Duration: | 6 months |
REF: | ES/1101/EA_1642585698 |
Contact Name: | Eva Sheils |
Contact Email: | eva.sheils@projectpeople.com |
Job Published: | about 2 years ago |
Job Description
New opportunity for a EA (Executive Assistant) to join a team at Fujitsu Derry, on a 6 month rolling contract.
As the Executive assistant your duties will involve:
- First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
- Mailbox Management - as required by supported managers
- Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
- Coordination and booking of national and international travel and associated itineraries
- Planning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirements
- Identifying the need for and assisting in the preparation of agenda materials for meetings and the organization of speakers where required
- Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.
- Performance First Uploads
- Liaising with the offices of Key Customers' to organize meetings, ensuring that the appropriate people are involved, the internal pre-briefings are organized
- General administration support, e.g. reconciling expenses, leave booking approvals if you have been given access to YourHR, PO approvals as a delegate providing there is an email audit trail
- Travel and Expenses approval by being delegate only
- Act as stand-in for other Executive Assistants in their absence
Qualification / Experience
- Experience within EA sector or PA
- Delivers work to agreed quality and timescales. Satisfactory feedback from both internal staff and customers.
- Effective individual or team planning.
- Timely replies to correspondence.
- Experience with Meetings and Travel Arrangement bookings.
- Depth of knowledge on IT systems.
Project People is acting as an Employment Business in relation to this vacancy.
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