Executive Assistant

New opportunity to join a large organisation on a Temporary contract as an Executive Assistant based in Derry.

Key Accountabilities:

• First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
  * Mailbox Management - as required by supported managers
  * Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
  * Coordination and booking of national and international travel and associated itineraries
  * Planning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirements
  * Identifying the need for and assisting in the preparation of agenda materials for meetings and the organisation of speakers where required
  * Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.

Experience

• Pro-activity - ability to look ahead and anticipate needs
• Time management -able to multi task and work under pressure
• Confidentiality - able to deal with business sensitive information
• Experience managing complex diaries, attention to detail
• Strong interpersonal skills - ability to communicate effectively at all levels / able to work independently and as part of a team

Project People is acting as an Employment Agency in relation to this vacancy.