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Chinese Mandarin Speaking - Admin & Front Desk Receptionist

Job Title: Chinese Mandarin Speaking - Admin & Front Desk Receptionist
Contract Type: Contract
Location: City of London, London
Industry:
Salary: Negotiable
Start Date: ASAP
REF: LS_0013_1643966573
Contact Name: Lihan Song
Contact Email: Lihan.Song@projectpeople.com
Job Published: 4 months ago

Job Description

Key Responsibilities:

【Receptionist Duties】

  • Answering all incoming calls in a polite, courteous manner, passing onto relevant department / person as required.
  • Working with the building's Receptionists and Security staff - notifying them of expected visitors and issuing the relevant passes to allow access.
  • Meet and greet all visitors and suppliers to site, notifying their host as a priority and in some cases escorting them throughout their visit.
  • Ensure all WINPAK information for company's staff is up-to-date, issuing cards to new starters and cancelling passes when completed. Updating passes who are allowed access.
  • Reservation of meeting rooms through the automated system, notifying catering company of refreshments / lunches requirements when needed.

【Admin Duties】

  • Assisting directors, employees and administrative with any administrative and office management duties.
  • Lunch ordering and management for new Paddington office if there is need
  • Coordinating with landlord, contractors / sub-contractors for any maintenance &facility management issues.
  • Monitoring stationery supplies and ordering as and when necessary (working within monthly budgets).
  • Working with Mailroom and Administrative staff of the building, collecting all parcels and mail as notified, opening post and distributing to relevant departments.
  • Organising couriers / taxis, hotel rooms etc., when there is need.
  • Assisting with any events or meetings from admin aspects when there is need.

Qualifications:

  • Both English and Mandarin speaking is required.
  • Reliable, punctual with excellent time keeping skills.
  • Excellent communication skills with polite and professional telephone manner.
  • Good organizational skills with a strong attention to detail.
  • Mature, credible, and confident in dealing with managers and Directors.
  • Friendly and personable disposition, approachable when dealing with queries from staff.
  • Confident working on your own initiative and prioritizing your workload.
  • Ability to work in a fast paced environment.
  • Out-going with a pro-active / can-do and sociable attitude.
  • EHS: playing the role as Health & Safety Officer, Fire Marshal, and First Aider of the office.

Project People is acting as an Employment Agency in relation to this vacancy.