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Accounts Payable Assistant

Job Title: Accounts Payable Assistant
Contract Type: Contract
Location: Battersea, London
Industry:
Salary: Negotiable
Start Date: ASAP
Duration: 2 months
REF: CK Hutchinson_1659878832
Contact Name: Kerrie Gaurd
Contact Email: Kerrie.Gaurd@projectpeople.com
Job Published: about 2 months ago

Job Description

We are currently recruiting for an Accounts Payable Assistant to support a renowned multinational conglomerate committed to innovation and technology. The five core businesses - ports and related services, retail, infrastructure, energy and telecommunications employ over 300,000 people in 50 countries across the world.

Key Objectives

  • Participate as a highly trusted and involved member of the team, acting as:
    • The main point of contact between Suppliers and Senior Management for accounts payable matters;
    • Facilitate timely and accurate financial and other reporting.

Responsibilities

  • Responsible for ensuring all routine processing is completed in an accurate manner to satisfy strict monthly deadlines;
  • Liaise with the relevant individuals to obtain the data required for business analysis, decision making and reporting;
  • Maintain a professional and dedicated approach to duties at all times and adhere to corporate standards for behaviour and loyalty to the objectives and goals of the company;
  • Instigate a streamlined approach to processing ensuring best practice throughout the financial processing function;
  • Any reasonable ad-hoc or routine requests (including occasional project work)

Specific

  • Tracking approval of invoices, purchase orders and expense claims ensuring nominal codes are correct;
  • Processing of purchase orders and invoices to make sure costs are recorded in the correct period
  • Planning and carrying out regular payment runs
  • Maintaining an accurate record of petty cash in all departments and preparing monthly petty cash reconciliations and journals
  • Checking, processing and paying employee expense claims.
  • Ensuring all accounts payable activities are carried out in line with relevant company policy
  • Maintaining a close relationship with suppliers and other departments to ensure all invoices are processed and paid on time, queries resolved quickly and any delays notified
  • Monthly bank reconciliation and journal preparation
  • Monthly VAT returns
  • Ad hoc analysis requirements from senior finance team members.

Person Specification

Essential

  • Graduate or relevant work experience
  • Strong interpersonal and communications skills, both written and verbal
  • Excellent administrative skills
  • Good time management and self-organisational skills with an ability to multi-task and work to deadlines
  • High degree of integrity and confidentiality
  • High standards of accuracy and attention to detail
  • A good working knowledge of Microsoft Excel

Desirable

  • Some experience of accounts payable
  • Interested in or commenced studying for a relevant professional accounting qualification
  • Working knowledge of more than one relevant financial system
  • Experience of liaising confidently and effectively at all levels within an organisation

Project People is acting as an Employment Business in relation to this vacancy.

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