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Team Assistant

Job Title: Team Assistant
Contract Type: Contract
Location: City of London
Industry:
Salary: Negotiable
Start Date: ASAP
Duration: 12 month+
REF: TA-H-JH_1720429141
Contact Name: Josie Hannant
Contact Email: Josie.Hannant@projectpeople.com
Job Published: 10 days ago

Job Description

Team Assistant

12 month rolling contract

Kings Cross, London - Office based.


The primary task is to support the project activities in Huawei TMF Coordination Dept. and ensure local and HQ teams' effective operation.

The detailed job description with work responsibilities are as follows:

  • Assist TMF Coordination Dept. director in managing the local team operations, distributed in multiple countries in Europe, including but not limited to arrange local business meetings, claim labor hours for local team employees, assist in reviewing timesheet and expenses reimbursement, help the director to run TMF Coordination Dept. projects smoothly, such as create project code, close project, prepare yearly budget, monthly budget execution and rolling forecast and so forth. Support team in procurement and finance procedures, such as (S)PR initiation, PO acceptance, PO review and management, IOI supplier certification and release, invoice payment settlement.
  • Support the TMF Coordination Dept. local team in effective business communication with the domestic business teams (HQ-SID and Product Lines) in China, including but not limited to coordinate business meetings, collect and manage business objectives, summarizing monthly progress, and key deliverables of each business team, deliver monthly briefing of team activities.
  • Support business analysis for all TMF Coordination Dept. associated industries in Europe, and assist team members in outputting project reports (in both Chinese and English).
    Communicate with local partners for industrial development, and help align with internal cross-department businesses.
  • Assist in organizing TMF Coordination Dept.'s major events (summits/conferences/workshop/pilot-demos), and help arrange team building workshops to strengthen internal team cooperation.
  • Assist recruitments of new positions based on business requirements, and communicate with headhunters, procurement personnel, and HR personnel about sourcing and process handling.
    Assist team director in compliance management, such as, information security, export control etc.
  • It is understood that these responsibilities are not listed exhaustively, but can at all times and upon mutual agreement be updated.

Qualifications requirements

  • Bachelor's degree, or equivalent relevant work experience.
  • 2+years of related experience; experience in ICT with project management systems will be a plus.
  • Excellent written and oral communication skills. English speaking is a must, Mandarin speaking will be a plus.
  • Strong planning, Organizational & analytical and problem-solving skills.
  • Knowledge and experience with MS office suit, such as Excel, Microsoft Word, Microsoft Project, Power Point, and Visio.
  • Advantage to have experience working in an Agile environment.
  • Ideally a first experience within project management.
  • Detail-oriented, capable to have a helicopter view of situations.

Project People is acting as an Employment Business in relation to this vacancy.