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Qualified Personnel List Administrator - Mandarin speaking

Job Title: Qualified Personnel List Administrator - Mandarin speaking
Contract Type: Contract
Location: Reading
Salary: Negotiable
Start Date: ASAP
Duration: Ongoing
REF: JZFORCE_1662040454
Contact Name: Jianghui Zhang
Contact Email:
Job Published: over 1 year ago

Job Description

Job Title: Qualified Personnel List Administrator - Mandarin speaking

Location: Reading, England

Our client is looking for a well-organised individual with supervisory experience to join its multinational team, supporting the projects in Western Europe countries.

What you will do:

  • Lead a small team of QPL specialists to administer subcontractor qualifications, training and project on boarding processes and procedures for various rep offices in Western Europe Region
  • Work closely with EHS (Environmental Health and Safety) managers, Procurement office, Project team and PMO office staff and external build partners to managed subcontractor resource pool and avoid compliance issues
  • This may include but not limited to configure qualification requirements and training courses in the company's systems; process certification review; communicate requirements to external partners; manage system access and subcontractor user account permission per role and qualification; and provide user support
  • Provide training and daily support to subcontractors on how to use e-supplier platform to maintain staff profiles and update qualifications info
  • Supervise team members on daily process of certification reviews, updating subcontractor info in the systems, managing access permission
  • Respond to inquiries from project team or subcontractors regarding to their ISDP access issues. When needed, escalate issues to IT support team
  • Generate reminder reports, alert subcontractors of expiring certifications
  • Configure and create quality control check list template in the system
  • Facilitate monthly meetings with EHS managers to discuss current issues and drive continuous improvement
  • Monitor a set of related KPI, issue alerts to underperforming projects, help provide solutions and suggestions for improvement
  • Compose monthly reports and create PowerPoints slides for PMO meetings

The ideal candidate:

  • Bachelor's Degree preferred or equivalent
  • At least one-year supervisory experience
  • Familiar and experience with Windows, MS Office (intermediate and above with Excel)
  • Fluent in English and Mandarin (Chinese)
  • Understanding project planning and project organization
  • Excellent interpersonal and communication skills

The challenge of the work

  • Supervise and coach young professionals who have limited work experience
  • Navigate complex matrix work environment; need to convene a wide range of people to work on common goals when many have conflicting interests

Please note:

The successful candidate must, by the start of the employment, have permission to work in the UK.

Project People is acting as an Employment Business in relation to this vacancy.