Project Support/Coordinator

PROJECT /PROGRAMME SUPPORT

FTC - MARCH 2024

READING - 2 TO 3 DAYS A WEEK

This role sits within the Programme Management Office and will be responsible for providing Project support to the to the Programme and Project community.

Key Responsibilities for the Project/Programme Support include:

• Maintains and continuously monitors project /programme controls to ensure the successful delivery of programme/project outcomes within the agreed timely lines
• Organising the Programme/Project steerco and key meeting preparing agendas, packs
• Tracking and monitoring of all actions and key decisions from key project meetings
• Organising workshops for the programme/project team , co-ordinating all activities and managing all issues and escalating where appropriate
• Maintenance of Project RAID which clears identifies, risks, issues, and dependencies to ensure the appropriate plans are in place
• Developing and maintaining Project plans and plans on a page which provide insight into Project key milestones to support sequencing decisions and critical path analysis
• Preparing Project/Programme steerco packs to provide appropriate level insight which focuses on key significant drivers for successful delivery
• Facilitating the administration of the Project governance process -preparing Project Board (PB) packs, updating Project artefacts, producing Project closure reports
• Interpreting and responding appropriately to Project/ Programme requirements for support and information
• Supporting the administration of projects tools for all projects and programmes ,ensuring the data held in the tools is accurate, up to date
• Engaging with Project stakeholders at all levels within the shareholders, suppliers and MBNL to ensure timely provision of accurate information in line with the agreed reporting cycles- there is a basis
• Co-ordinating all the on board of new starters including ensuring all IT equipment is in place for new starters
• Maintaining the Project/Programme stakeholder maps and distribution lists
• Maintenance of Project/Programme Sharepoint space to provide easily accessible and readable available project documentation
• Proactively seek to identify ways to support the project team to ensure successful delivery of the project

The successful Project/Programme Support will have:

• Worked in a project environment
• Ability to prioritize and multi-task
• Comfortable working with broad range of Stakeholders
• Be proactive ,enthusiastic and flexible with the ability to work under pressure
• Experience of producing project plans, dependencies logs , resource usage across a Project.
• Knowledge in risk and issue management
• Confident communication skills and energy
• Good self-management, information presentation and interpersonal communication

To apply for the Project/Programme Support please send your CV to caroline.kennedy@projectpeople.com

Project People is acting as an Employment Business in relation to this vacancy.