Project Administrator

Project Administrator

Role Purpose

The primary responsibility of the Project Administrator will be to provide Project or Program support by operating defined processes or procedures against a defined standard. They will assist in the successful delivery of Projects / Programs or PMO services by coordinating specific activities which could include but not be limited to , document management, planning, risk or financial management.

Key Accountabilities

• Co-ordinate data collection from all members of the Project / Program or PMO, consolidating that data and assisting with summary reports for stakeholders
  * Maintains Project / Program documentation
  * Coordinate project plans, maintaining document control for the Program
  * Supports the analysis of risks and maintains the Risk Log
  * Support the Project / Program change management process
  * Co-ordinates collection of financial information to update the project's financial records. Provides appropriate stakeholders with the up-to-date financial position and forecasts with some guidance and help from senior team members
  * Organisation of meetings and minutes
  * Prepare project-related reports and dashboards as required

Key Performance Indicators

• Assignment feedback
  * All contractual Project and Program documentation is maintained and available for review/audit
  * ProjectHub or equivalent tool maintained
  * Conformance to relevant policy and procedure documentation
  * Internal Project / Program / PMO Service Survey scores
  * Adherence to Program & Portfolio Management Office Key Performance Indicators where applicable
  * Adherence to the Program & Portfolio Management Office Charter or Project PID where applicable
  * All required reports and dashboards are accurate and meet Delivery/Program Manager's needs

Project People is acting as an Employment Agency in relation to this vacancy.