Personal Assistant

Role: Personal Assistant

Type: 6 Month Contract

Location: Theale (Hybrid with 3 days a week in office)

We have an exciting opportunity for strong and experienced PA to work for a leading telecom client and to support key member(s) of the Senior Leadership Team and their teams by organising their time and managing their workload to facilitate day to day activity.

What you can expect to be doing:

Diary Management:

• Manage conflicts in calendars, including room bookings, to find the best solution and prioritise accordingly.
• Arrange travel and accommodation bookings for key leadership team members ensuring best deals available are secured.

Meeting and Events Management

• Arrange travel and accommodation bookings for the directors and key leadership team members ensuring best deals available are secured.
• To effectively plan and coordinate corporate training events, team off-sites, evaluation workshops, conference and companywide events on behalf of the leaders, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisal.
• To plan and implement hospitality arrangements for the directors including provision of hospitality for Visitors for events.
• Prepare agenda and minute meetings to ensure data and content is captured accurately.

Preparation and Organisation

• Prepare subject material for Directors to ensure they are fully aligned.
• To ensure appropriate systems and processes are maintained to support effective and efficient day to day running of the teams.
• Expenses
• Manage, collate and submit expenses for the leaders through the Agresso Expense System to ensure timely payment and accuracy.
• Representation and Senior Stakeholder liaison
• Liaise at a senior and professional level at all time, via telephone, e-mail and in person.

Meeting Coordination

• Prepare agenda and minute meetings to ensure data and content is captured accurately.

Facilitate

• Generally, assist the Directors and senior colleagues as required to ensure smooth running of day-to-day business through project work or ad hoc duties as required.
• Ensure accurate colleague records and departmental information are maintained to assist the Directors regarding leave requests and expenses submitted by members of their team.
• Act as the 'eyes and ears' to the leaders on day-to-day issues/concerns identified in the team.
• Agresso Raise requisitions for PO requests for team members and other departments as required and receipt PO's accordingly.

What we are looking for:

• Strong PA experience
• Experience for Microsoft suite
• Strong communication skills
• Diary management
• Event Management experience
• Expense and Travel coordination/Management

If this looks interesting, click on APPLY!

Project People is acting as an Employment Business in relation to this vacancy.