Front Desk Receptionist (Mandarin Speaking)

Job Title: Front Desk Receptionist (Mandarin Speaking)

Location: London

Our client is looking for a Mandarin Speaker with Administrative experience to join its multinational team.

The successful candidate should have relevant administrative or receptionist working experience in the UK.

What you will do:

Receptionist responsibilities

• Answering all incoming calls in a polite, courteous manner, passing onto relevant department / person as required.
• Working with the building's Receptionists and Security staff - notifying them of expected visitors and issuing the relevant passes to allow access.
• Meet and greet all visitors and suppliers to site, notifying their host as a priority and in some cases escorting them throughout their visit.
• Ensure all WINPAK information for office staff is up-to-date, issuing cards to new starters and cancelling passes when is needed.
• Updating Reading passes for employees and visitors.
• Reservation of meeting rooms through the automated system, notifying catering company of refreshments / lunches requirements when needed.

Administrative responsibilities

• Assisting Directors, employees on administrative and office management.
• Lunch ordering and management for the office when is needed.
• Coordinating with landlords, contractors / sub-contractors for any maintenance and facility management issues.
• Monitoring stationery supplies and ordering as and when necessary (managing it within monthly budgets).
• Working with Mailroom and Administrative staff of the building, collecting all parcels and mail as notified, opening post and distributing to relevant departments.
• Organizing couriers / taxis, hotel rooms when there is need.
• Assisting with any events or meetings from admin aspects when there is a need.
• EHS: playing the role as Health & Safety Officer, Fire Marshal, and First Aider of the office.

The ideal candidate:

• Excellent both in English and Mandarin
• Reliable, punctual with excellent time management skills.
• Excellent communication skills with polite and professional telephone manner.
• Good organizational skills with great attention to details.
• Professional, credible, and confident in supporting Managers and Directors.
• Friendly and personable disposition, approachable when dealing with queries from employees.
• Confident in working on your own initiative and prioritizing your workload.
• Ability to work in a fast paced environment.
• Out-going with a pro-active/ can do attitude.

How to apply:

Please send your CV to Jianghui.zhang@projectpeople.com

Please note:

Our client can't provide visa sponsorship.

Project People is acting as an Employment Business in relation to this vacancy.