Connecting to LinkedIn...

Document Controller

Job Title: Document Controller
Contract Type: Permanent
Location: Reading
Salary: Negotiable
REF: JS/DC/3105_1685552268
Contact Name: Jagadeshwar Sandhi
Contact Email:
Job Published: 4 months ago

Job Description

Document Control Lead


Hybrid Working - 3 days per week in Reading

Key Responsibilities:

  • Coordinate and oversee the update, review, approval, release and archiving of process and technical documentation that forms the Management System.
  • Organise and maintain the document management system in a structured and accessible manner.
  • Establish and improve business wide document management standards and processes.
  • Take responsibility for the creation, control and usage across document templates, ensuring they remain current, accessible and fit for purpose.
  • Oversee the application document metadata during the drafting and publishing processes to ensure consistency and long term control of documentation.
  • Support the creation and review of documentation during drafting and publishing to ensure consistent application of the document management standard including revision status, formatting and application of standard statements and document content.
  • Maintain relevant and accurate records of documents, including logs, databases, and registers, to facilitate easy retrieval and maintain audit trails.
  • Provide direct support to the HSEQ team in the creation and maintenance of the HS&E Legal Registers, Aspects/Hazards and HSEQ standards, processes, procedures, guidance, templates and forms.
  • Support the Management Systems Lead in implementation of an integrated Business Management System covering Quality, Health and Safety and Environmental Management Systems (i.e. compliant to ISO 9001:2015, ISO45001:2018 and ISO14001:2015).
  • Assist in data entry tasks related to document management and control.
  • Undertake periodic monitoring, review and audit of document management processes and document system across the organisation.
  • Ensure document changes are communicated in a manner relevant to the document audience and degree of changes made.
  • Provide training to company, its shareholders and suppliers regarding document management standards and processes to ensure correct usage.
  • Support the implementation of corrective actions where documents require review and/or update during improvement activities.
  • Assist in resolving any document-related issues or discrepancies.
  • Provide relevant information, reports and support discussions to enable leadership of HSEQ at all levels in the organisation, ensuring this remains company's non-negotiable priority.

Critical Knowledge & Experience

  • SharePoint expertise
  • Excellent attention to detail and organisation skills
  • Professional document management training
  • Knowledge of and experience within an ISO9001 and ISO45001 certified system.
  • Experience within the construction or asset management industry and an awareness of CDM

Project People is acting as an Employment Agency in relation to this vacancy.