Assistant Company Secretary

• Assistant Company Secretary
• Lawyer of Corporate Governance Institute Qualified
• Reading: Hybrid (2-3 Days per week)
• Duration: 4 month Day Rate Contract
• Start Date: Immediate

The Assistant Company Secretary will provide technical and administrative support to the Deputy Company Secretary, to help ensure the Group complies with its corporate governance and statutory requirements.

Key Accountabilities and Responsibilities

Meeting support

• Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees. Supporting with the meeting minutes for Board Committees.

Supporting the implementation of governance best practice.

• Supporting the Deputy Company Secretary in driving governance excellence and the development and implementation of corporate governance policies, procedures and practices.

Subsidiary compliance

• Taking responsibility for the management of board meetings for subsidiary companies within the Group and statutory compliance. Including minute taking and drafting of resolutions. Assisting with oversight of work carried out by the Company Secretarial Assistant including maintenance of statutory records; ensuring compliance with the Companies Act; assisting with paper and online filings at Companies House.

Record Keeping

• Helping maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents.

Other Tasks:

• Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (eg. s172 disclosure). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Handling Ultimate Beneficial Owner queries.

Job Requirements, Knowledge & Experience

• The knowledge and expertise to achieve business objectives.
• The degree of understanding required for the industry, commercial environment and of competitors products and services.
• Lawyer or Corporate Governance Institute qualified with 5 plus year's experience in a company secretarial role.

Critical Success Factors/Capabilities/Competencies

• High level knowledge and understanding of corporate governance principles and statutory requirements.
• Strong organisational skills and attention to detail.
• Excellent communication and written skills.
• Ability to deal with senior stakeholders.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent) essential.

Key Performance Indicators

• Accuracy of output for draft minutes for Board Committee meetings.
• Quality of paper drafting.
• Delivery to timelines.
• Presentation quality of Board papers and packs.

Project People is acting as an Employment Business in relation to this vacancy.