Accounts Payable Assistant

We are currently recruiting for an Accounts Payable Assistant to support a renowned multinational conglomerate committed to innovation and technology. The five core businesses - ports and related services, retail, infrastructure, energy and telecommunications employ over 300,000 people in 50 countries across the world.

Key Objectives

• Participate as a highly trusted and involved member of the team, acting as:
  • The main point of contact between Suppliers and Senior Management for accounts payable matters;
  • Facilitate timely and accurate financial and other reporting.

Responsibilities

• Responsible for ensuring all routine processing is completed in an accurate manner to satisfy strict monthly deadlines;
• Liaise with the relevant individuals to obtain the data required for business analysis, decision making and reporting;
• Maintain a professional and dedicated approach to duties at all times and adhere to corporate standards for behaviour and loyalty to the objectives and goals of the company;
• Instigate a streamlined approach to processing ensuring best practice throughout the financial processing function;
• Any reasonable ad-hoc or routine requests (including occasional project work)

Specific

• Tracking approval of invoices, purchase orders and expense claims ensuring nominal codes are correct;
• Processing of purchase orders and invoices to make sure costs are recorded in the correct period
• Planning and carrying out regular payment runs
• Maintaining an accurate record of petty cash in all departments and preparing monthly petty cash reconciliations and journals
• Checking, processing and paying employee expense claims.
• Ensuring all accounts payable activities are carried out in line with relevant company policy
• Maintaining a close relationship with suppliers and other departments to ensure all invoices are processed and paid on time, queries resolved quickly and any delays notified
• Monthly bank reconciliation and journal preparation
• Monthly VAT returns
• Ad hoc analysis requirements from senior finance team members.

Person Specification

Essential

• Graduate or relevant work experience
• Strong interpersonal and communications skills, both written and verbal
• Excellent administrative skills
• Good time management and self-organisational skills with an ability to multi-task and work to deadlines
• High degree of integrity and confidentiality
• High standards of accuracy and attention to detail
• A good working knowledge of Microsoft Excel

Desirable

• Some experience of accounts payable
• Interested in or commenced studying for a relevant professional accounting qualification
• Working knowledge of more than one relevant financial system
• Experience of liaising confidently and effectively at all levels within an organisation

Project People is acting as an Employment Business in relation to this vacancy.