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Project/Executive Assistant

Job Title: Project/Executive Assistant
Contract Type: Permanent
Location: London, England
Industry:
Salary: Negotiable
Start Date: ASAP
REF: Ja - 01 - PA01_1536243750
Contact Name: John Anakwenze
Contact Email: john.anakwenze@projectpeople.com
Job Published: 2 months ago

Job Description

Great perm opportunity open for a Project/Executive Assistant with excellent communication skills and used to working in a fast paced ever changing environment, to come on-board and work for a reputable multi national conglomerate company, based in Battersea, London. This will be a permanent position with competitive rates and excellent benefits on offer.

Key Purpose of Role

  • Providing project management and administrative support to the Director of ICS and the ICS team
  • Monitoring and reporting on (project) deliverables of the ICS team

Project Assistant Responsibilities

  • Create, manage and maintain work stream schedules
  • Providing support with preparing project documentation, process documents and project dashboards
  • Ongoing project monitoring and project tracking across the team
  • Coordinating ICS's team activities in a timely manner
  • Ongoing assessment of potential delays affecting project deadlines highlighting key issues to the Director of International Carrier Services
  • Preparing presentations and documentation for external / internal meetings using information collected from the ICS team
  • Taking minutes during meetings and distribute tasks to team members to action if applicable
  • Support with organising team meetings and workshops
  • Producing regular team status reports for the Director of International Carrier Services
  • Any other ad-hoc duties such as booking flights and accommodation
  • Supporting 1 'head of' who is based in Sweden.

PA Responsibilities

  • To manage the workload of the Director in an efficient, effective and professional manner and have the ability to liaise with colleagues and external contacts at all levels

  • Extensive diary management - keeping an overall view of the diary, scheduling internal and external meetings across different time zones and arranging local, national and international travel
  • Manage the Director's time to an agreed plan, using initiative and judgement to ensure that the Director is as effective as possible at all times - this may involve occasional travel
  • Ensure that agenda and itineraries for visits / meetings are provided and well managed
  • Establish and maintain strong relationships with all global teams and external companies including key vendors & suppliers
  • Prepare reports, presentations and communications to a high standard

Key experience:

  • Excellent communication skills
  • Proactive, efficient and a good organiser
  • Used to working in a chaotic, changing environment
  • Role will be varied across a number of different areas within the business
  • Must be a confident self starter
  • Organised, and discreet whilst being proficient within a fast paced and change driven environment.
  • Proactive and able to drive and influence data quality.

Project People is acting as an Employment Agency in relation to this vacancy.