Project/Executive Assistant

Great perm opportunity open for a Project/Executive Assistant with excellent communication skills and used to working in a fast paced ever changing environment, to come on-board and work for a reputable multi national conglomerate company, based in Battersea, London. This will be a permanent position with competitive rates and excellent benefits on offer.

Key Purpose of Role

• Providing project management and administrative support to the Director of ICS and the ICS team

• Monitoring and reporting on (project) deliverables of the ICS team

Project Assistant Responsibilities

• Create, manage and maintain work stream schedules
• Providing support with preparing project documentation, process documents and project dashboards
• Ongoing project monitoring and project tracking across the team
• Coordinating ICS's team activities in a timely manner
• Ongoing assessment of potential delays affecting project deadlines highlighting key issues to the Director of International Carrier Services
• Preparing presentations and documentation for external / internal meetings using information collected from the ICS team
• Taking minutes during meetings and distribute tasks to team members to action if applicable
• Support with organising team meetings and workshops
• Producing regular team status reports for the Director of International Carrier Services
• Any other ad-hoc duties such as booking flights and accommodation
• Supporting 1 'head of' who is based in Sweden.

PA Responsibilities

• To manage the workload of the Director in an efficient, effective and professional manner and have the ability to liaise with colleagues and external contacts at all levels

• Extensive diary management - keeping an overall view of the diary, scheduling internal and external meetings across different time zones and arranging local, national and international travel
• Manage the Director's time to an agreed plan, using initiative and judgement to ensure that the Director is as effective as possible at all times - this may involve occasional travel
• Ensure that agenda and itineraries for visits / meetings are provided and well managed
• Establish and maintain strong relationships with all global teams and external companies including key vendors & suppliers
• Prepare reports, presentations and communications to a high standard

Key experience:

• Excellent communication skills
• Proactive, efficient and a good organiser
• Used to working in a chaotic, changing environment
• Role will be varied across a number of different areas within the business
• Must be a confident self starter
• Organised, and discreet whilst being proficient within a fast paced and change driven environment.
• Proactive and able to drive and influence data quality.

Project People is acting as an Employment Agency in relation to this vacancy.