Planning Assistant

Large Scale Planning (LSP) Assistant

3 Month Contract, Berkshire

This role will assist in the smooth running of Large Scale Planning (LSP) activities by supporting the lead facilitator (RTE) of the LSP. The LSP assistant will help with preparation, execution and post-processing for our LSP events as well as being a point of contact for related information.

Experience and knowledge

The successful candidate will have the following skills;

• Experience in the use of Microsoft Office applications such as Word, Excel, Outlook and PowerPoint and other operational systems (e.g. Microsoft Teams, SharePoint)
• Event management experience
• Will have previous experience of office clerical and administrative activities
• Ability to make decisions, problem solve, work and collaborate within teams. Can demonstrate flexibility and agility to move between role types within teams. Understands relationships within those teams and their key stakeholders.
• Excellent organisation and time management skills

Nice to have but not essential:

• Experience with Jira and/or Confluence
• Design experience or experience creating professional communications materials
• Experience within Agile/Scrum methodologies

Responsibilities

• Work closely with the RTE, providing assistance and support where required
• Assist in the preparation of briefing packs and presentations to be given to participating teams before the event
• Source and book venues - create and maintain a "Menu" of venues suitable for different numbers of participating teams
• Coordinate materials for the event, including posters, stationary, audio and visual systems
• Coordination and management of the agenda. Liaising with stakeholders to compile the agenda and ensure everyone clear on who is doing what
• In collaboration with the RTE and programme stakeholders, create and execute on communications plans for before, during and after the event
• Lead the coordination of the room setup for both days of the event, attend the event to monitor the room setup, materials and presentation slide deck

If you have the relevant skills needed for this position, please APPLY now or get in touch with Christopher Casey at Project People today.

Project People is acting as an Employment Business in relation to this vacancy.