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PA (Personal Assistant)

Job Title: PA (Personal Assistant)
Contract Type: Contract
Location: Maidenhead, Berkshire
Industry:
Salary: Negotiable
Start Date: ASAP
REF: PP/LG/PA/TC_1507211177
Contact Name: Laura Gallagher
Contact Email: laura.gallagher@projectpeople.com
Job Published: 11 days ago

Job Description

PA (Personal Assistant)

Maidenhead

Role Purpose:

To provide professional, proactive and comprehensive support a Director within the business.

Be the first point of contact for the Director and take ownership of requests and communications and action them in a timely and appropriate manner.

Responsibilities include but are not limited to:

  • Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
  • Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
  • Have regular reviews to revisit current priorities to ensure the meeting schedule is optimised.
  • Manage the Director`s email at all times and delegate emails to the team where appropriate ensuring they are tracked to completion.
  • Organise and process expense claims for the Director
  • Raising urgent payment requests when necessary
  • To ensure all actions are logged, tracked and completed in a timely manner
  • Assisting with team social events

Experience:

  • Distribute actions to the team where appropriate and track regularly to ensure completion
  • Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times
  • Extensive demonstrated experience working as a Personal Assistant to a director in a fast paced environment
  • Exceptional organisation skills with an ability to prioritise an often conflicting workload
  • Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment
  • Excellent time management and self-organisation skills with the ability to work effectively to tight timescales and under pressure/stressful situations
  • In depth working knowledge of Excel, Word and PowerPoint

Project People is acting as an Employment Business in relation to this vacancy.