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Mandarin Speaking Receptionist/Admin (Temp)

Job Title: Mandarin Speaking Receptionist/Admin (Temp)
Contract Type: Contract
Location: City of London, London
Industry:
Salary: Negotiable
REF: MS- RecRS_1519223472
Contact Name: Racquel Smith
Contact Email: Racquel.Smith@projectpeople.com
Job Published: 7 months ago

Job Description

3 month rolling contract.

Applicants must be Mandarin speaking with recent admin / receptionist experience.

MAIN RESPONSIBILITIES:

  • To ensure the smooth running of the teams administration function
  • Dealing with telephone calls, messages, emails both for internal and external
  • Booking and preparing meeting rooms, ensuring refreshments are set up before meetings, arranging lunches for management/clients when it's needed.
  • Accommodation and taxi arrangement for staff or clients.
  • Liaising with the cleaning company to keep a clean and tidy working environment.
  • Administration support to the team; expense claim acknowledgment; Administration support to the directors.
  • Liaising with Finance to complete the supplier payment.
  • Facility management for the office.
  • Ordering stationery, maintaining office supplies.
  • Liaising with HR of uploading annual or sick absence.
  • Maintain the departmental calendar
  • Compile and submit expense claims/invoice for the team
  • Assisting and supporting the Office Manager to maintain a social and happy office environment with regular planning of holiday celebrations, company functions and regular social events.

THE SUCCESSFUL CANDIDATE:

  • Strong academic background.
  • Reliable, punctual with excellent time keeping skills.
  • Excellent user of Microsoft office programs.
  • Excellent communication skills with polite and professional telephone manner.
  • Good organizational skills with a strong attention to detail.
  • Mature, credible, and confident in dealing with managers and Directors.
  • Friendly and personable disposition, approachable when dealing with queries from staff.
  • Flexible attitude and keen to help.
  • Confident working on your own initiative and prioritizing your workload.
  • Ability to work in a fast paced environment.
  • Out-going with a pro-active/ can do and sociable attitude.

Project People is acting as an Employment Business in relation to this vacancy.