Mandarin Speaking Receptionist/Admin (rolling contract)

3 month rolling contract.

Applicants must be Mandarin speaking with recent admin / receptionist experience.

MAIN RESPONSIBILITIES:

• To ensure the smooth running of the teams administration function
• Dealing with telephone calls, messages, emails both for internal and external
• Booking and preparing meeting rooms, ensuring refreshments are set up before meetings, arranging lunches for management/clients when it's needed.
• Accommodation and taxi arrangement for staff or clients.
• Liaising with the cleaning company to keep a clean and tidy working environment.
• Administration support to the team; expense claim acknowledgment; Administration support to the directors.
• Liaising with Finance to complete the supplier payment.
• Facility management for the office.
• Ordering stationery, maintaining office supplies.
• Liaising with HR of uploading annual or sick absence.
• Maintain the departmental calendar
• Compile and submit expense claims/invoice for the team
• Assisting and supporting the Office Manager to maintain a social and happy office environment with regular planning of holiday celebrations, company functions and regular social events.

THE SUCCESSFUL CANDIDATE:

• Strong academic background.
• Reliable, punctual with excellent time keeping skills.
• Excellent user of Microsoft office programs.
• Excellent communication skills with polite and professional telephone manner.
• Good organizational skills with a strong attention to detail.
• Mature, credible, and confident in dealing with managers and Directors.
• Friendly and personable disposition, approachable when dealing with queries from staff.
• Flexible attitude and keen to help.
• Confident working on your own initiative and prioritizing your workload.
• Ability to work in a fast paced environment.
• Out-going with a pro-active/ can do and sociable attitude.

Project People is acting as an Employment Business in relation to this vacancy.