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Executive Assistant - EA/PA - Part time 2-3 days only

Job Title: Executive Assistant - EA/PA - Part time 2-3 days only
Contract Type: Permanent
Location: Witney, Oxfordshire
Salary: Negotiable
Start Date: ASAP
REF: PP/EA/C/RG_1497439080
Contact Name: Richard Gallagher
Contact Email:
Job Published: about 1 year ago

Job Description

Executive Assistant - EA/PA - Part time 2-3 days only

Recruiting immediately for an Executive Assistant, to join a great client located in Witney, Oxfordshire. Please note that while this is a permanent role, it will be offered on a part time / pro-rata salary, working 2-3 days per week.

Due to the location of our clients business, candidates will need to be able to drive to get to company premises.

Role Summary

To provide a comprehensive executive assistant and administration service to the Directors, mainly the CEO and CFO. This job will demand a high level of discretion, flexibility and confidentiality due to the nature of the role.


  • To maintain the constantly changing Outlook diaries of the Directors and schedule meetings as required
  • Ability to seamlessly work with the current Executive Assistant ensuring that the service is continuous for the Directors and nothing is dropped between the two individuals.
  • To manage the Directors' e-mail as directed
  • To draft office e-mails/correspondence effectively, to exercise initiative in responding to day-to-day e-mail and administration independently
  • To provide a professional link between business visitors, clients and the Directors through all communication and correspondence; including meet and greet of visitors to the office
  • To provide a central point of contact and administrative support for the Board: liaising regarding travel arrangements, paperwork or presentations and coordinating reservations and group logistics for offsite/ overseas meetings
  • To deal with external and internal enquiries, resolving queries where possible and passing them on as appropriate
  • To work closely with the Client Experience Team (Operations) ensuring that escalated complaints are responded to by Directors in a timely manner
  • To provide a central point of contact for communication and assistance in arrangements required by Directors/ Senior Team visiting from overseas offices
  • To organise, diarise and provide administrative support for all Director-led meetings where required: Sourcing venues, arranging catering, booking IT equipment, communicating and coordinating conference call or Skype details, producing agendas, collating hand-outs, taking and distributing minutes and actions
  • Organisation of the Directors travel and accommodation arrangements where necessary; liaising with in-house ticketing team, loading onto the CRS, completing/ producing any necessary supporting documentation (ABC or booking forms, visas, final itineraries)
  • To collate, record and reconcile the monthly credit card statements and expenses of the Directors
  • Open the Directors' post and distribute, respond or action accordingly
  • Generic administrative tasks as required including filing, faxing, printing and binding
  • Maintain an accurate and organised filing system
  • Establish solid relationships with local businesses to ensure high quality service and competitive rates: hotels, taxis, catering etc

In order to apply to the role, please email your most recent CV to and your application will be considered.

Project People is acting as an Employment Agency in relation to this vacancy.