Executive Assistant -210007XQ-

6 months temp contract

Based in Londonderry- requirement to be on site (2-3 days) and home working (1-2 days)

Role Purpose

The provision of a remote shared service of defined activities for designated Executives.

Key Accountabilities

• First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
  * Mailbox Management - as required by supported managers
  * Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
  * Coordination and booking of national and international travel and associated itineraries
  * Planning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirements
  * Identifying the need for and assisting in the preparation of agenda materials for meetings and the organization of speakers where required
  * Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.
  * Liaising with the offices of Key Customers' to organize meetings, ensuring that the appropriate people are involved, the internal pre-briefings are organized
  * General administration support, e.g. reconciling expenses
  * Expenses approval by being delegate only
  * Act as stand-in for other Executive Assistants in their absence
  * Draft newsfeeds / tweets as required
  * Onsite assistance to visiting managers and customers when needed for other members of the team

Experience

• Proactivity - ability to look ahead and anticipate needs
• Time management -able to multi task and work under pressure
• Confidentiality - able to deal with business sensitive information
• Experience managing complex diaries, attention to detail
• Strong interpersonal skills - ability to communicate effectively at all levels / able to work independently and as part of a team

Project People is acting as an Employment Business in relation to this vacancy.