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Executive Assistant -210007XQ-

Job Title: Executive Assistant -210007XQ-
Contract Type: Contract
Location: Londonderry, County Londonderry
Salary: Negotiable
REF: FJS- EA2- IA_1625069064
Contact Name: Ilknur Astarci
Contact Email:
Job Published: about 1 year ago

Job Description

6 months temp contract

Based in Londonderry- requirement to be on site (2-3 days) and home working (1-2 days)

Role Purpose

The provision of a remote shared service of defined activities for designated Executives.

Key Accountabilities

  • First point of contact for enquiries, receiving telephone calls and correspondence (including emails) and responding, directing or flagging them as appropriate
    * Mailbox Management - as required by supported managers
    * Diary management including the sorting and filtering of requests ensuring strategic priorities are met in a timely manner by understanding the business requirements
    * Coordination and booking of national and international travel and associated itineraries
    * Planning Conferences, Events, Calls and Meetings, including the logistical arrangements for multiple domestic and international requirements
    * Identifying the need for and assisting in the preparation of agenda materials for meetings and the organization of speakers where required
    * Documentation administration: collation of business review packs and creating and updating PowerPoint presentations.
    * Liaising with the offices of Key Customers' to organize meetings, ensuring that the appropriate people are involved, the internal pre-briefings are organized
    * General administration support, e.g. reconciling expenses
    * Expenses approval by being delegate only
    * Act as stand-in for other Executive Assistants in their absence
    * Draft newsfeeds / tweets as required
    * Onsite assistance to visiting managers and customers when needed for other members of the team


  • Proactivity - ability to look ahead and anticipate needs
  • Time management -able to multi task and work under pressure
  • Confidentiality - able to deal with business sensitive information
  • Experience managing complex diaries, attention to detail
  • Strong interpersonal skills - ability to communicate effectively at all levels / able to work independently and as part of a team

Project People is acting as an Employment Business in relation to this vacancy.